Last Updated on April 1, 2025

The Ohio Pay Stub Protection Act (Ohio House Bill 106) is a significant legislation designed to ensure transparency and accountability in employee compensation. Slated to go into effect on April 9, 2025, this law mandates that employers provide employees with detailed information about their earnings and deductions, fostering a workplace culture of trust and clarity.

Key Requirements of the Ohio Pay Stub Protection Act

Under the Ohio Pay Stub Protection Act, employers are required to provide employees with a statement or access to a statement of their earnings and deductions on regular paydays. If an employer fails to provide this information, the employee can formally request the statement. The employer then has ten days to comply with the request.

If the employer does not fulfill the request within the ten-day timeframe, the employee can report the violation to the Director of Commerce. Upon receiving a complaint, the Director must notify the employer of the violation in writing. Additionally, the employer must display this notice from the Director of Commerce or a copy of it in a prominent location on the premises for ten days.

Importance for Employers

Compliance with the Ohio Pay Stub Protection Act is essential for employers to maintain a positive and transparent work environment. Providing pay stubs helps employees understand their compensation, including deductions for taxes, benefits and other withholdings. Transparency in payroll practices not only boosts employee confidence but also reduces the likelihood of disputes.

Steps to Ensure Compliance with the Phio Pay Stub Protection Act

To stay compliant, employers must:

• Consistently provide employees with pay stubs or access to digital statements on regular paydays.
• Establish a clear process for employees to request missing statements.
• Respond promptly to employee requests for pay information.
• Educate management and HR staff about the requirements of the law.
• Post any violation notices from the Director of Commerce as required.

Compliance Support with MyHRConcierge

The Ohio Pay Stub Protection Act emphasizes transparency and employee rights, highlighting the importance of accurate and timely payroll practices. MyHRConcierge can help businesses and payroll providers navigate compliance requirements with expert HR support.

Our team offers guidance on state and federal employment laws, ensuring your business stays compliant while fostering a positive work environment. Reach out to MyHRConcierge today to learn how we can simplify HR compliance and protect your business. For more information, contact MyHRConcierge at ccooley@myhrconcierge.com, 855-538-6947 ext. 108, or, schedule a free consultation below: